Capital Improvement Plan (CIP) for FY 2021 and Future CIPs

Overview | Timeline | Resources |

School Board’s Adopted FY 2021 Capital Improvement Report

Adopted June 25, 2020

Overview

Architect’s drawing of
New Elementary School at Reed

Every two years, the School Board adopts a Capital Improvement Plan (CIP) that addresses APS capital needs—investments needed to improve or enhance the infrastructure of our schools—over the next ten years. The CIP includes major capital projects, such as new schools and school additions, as well as major maintenance and minor construction projects.

In response to the uncertain environment and economic and operational challenges caused by the COVID-19 pandemic, the Arlington Public Schools (APS) approach to the FY 2021 CIP process aligns with that of the County by addressing only essential capital needs in a one-year CIP, following it with a longer-term interim CIP in Spring 2021. This departure from the typical 10-year CIP allows us to use limited resources effectively to add capacity, maintain and improve existing facilities, and continue to plan for safe, healthy and supportive learning environments in which our students can learn and thrive. In adopting the FY 2021 CIP, the School Board directed Superintendent Dr. Francisco Durán to prepare a four-to-six-year Interim FY 2022 CIP that continues to plan for future enrollment growth and facility needs.

The FY 2021 Capital Improvement Report  includes the School Board’s motion to adopt the FY 2021 CIP (see Appendix A) and a table that provides an overview of every approved CIP project, their cost, and bond issuance timeline (see page 8) 

Timeline

• School Board FY 2021 Capital Improvement Plan (CIP) Action Item, June 25, 2020
  • FY 2021 Capital Improvement Plan (CIP) Action Item Presentation and recorded meeting
• Joint School and County Board Work Session, June 23, 2020
  • School Board’s FY 2021 Capital Improvement Plan (CIP) Presentation
  • The School Board Work Session begins at 5 p.m. and can be viewed live online. Regular School Board meetings can be viewed live online and on Comcast Cable Channel 70 and Verizon FIOS Channel 41.
• School Board Work Session, June 16, 2020
  • Work Session #4 Presentation and recorded work session
  • Advisory Council on School Facilities and Capital Programs (FAC) Recommendations on the FY 2021 CIP
  • Joint Facilities Advisory Commission (JFAC) Recommendations on the FY 2021 CIP
• School Board Meeting, June 4, 2020
  • School Board’s Proposed Capital Improvement Plan Presentation and recorded meeting
  • School Board Questions on the Fiscal Year 2021 CIP and Staff Responses as of June 2, 2020
• School Board Work Session, June 2, 2020
  • Work Session #3 Presentation  and recorded work session
  • School Board Questions on the Fiscal Year 2021 CIP and Staff Responses as of June 1, 2020
• School Board Work Session, May 28, 2020
  • Work Session #2 (Presentation), 5 p.m. and recorded work session
  • Interim Superintendent’s Proposed FY 2021 CIP
  • Interim Superintendent’s Proposed FY 2021 CIP with Possible Projections in Future Years
  • Interim Superintendent’s Proposed FY 2021 CIP with Available Capacity in Future Years
  • Interim Superintendent’s Proposed FY 2021 CIP with Possible Projections in Future Years Using New Career Center Concept Design
• School Board Work Session and Public Hearing, May 27, 2020
  • Work Session #1 (Presentation), 5 p.m. and  recorded work session
  • Public Hearing on the School Board’s CIP for FY 2021 and Future CIPs, 7 p.m.
• School Board Meeting, May 21, 2020
  • Interim Superintendent’s Proposed CIP for FY 2021 and Future CIPs (Presentation) and recorded meeting
  • Interim Superintendent’s Proposed CIP for FY 2021 and Future CIPs (Detailed Funding, Slide #17)
• School Board Work Session, May 13, 202
  • Interim Superintendent’s Proposed Capital Improvement Plan (CIP) for FY 2021 and Future CIPs  and recorded work session
  • Memorandum regarding Draft of Information that Staff will Present at the May 13 Preliminary Work Session on 2021-2030 CIP Planning. Note that this memorandum was written and sent to the School Board before the County announced its approach to the FY 2021 CIP, therefore, some information may now be out of date.
• School Board Monitoring Item, May 7, 2020
  • Capital Project Updates Based on COVID-19 Crisis Presentation
• Interim Superintendent’s Announcements and Updates, April 23, 2020
  • Revised School Board Schedule: FY 2021-30 Capital Improvement Plan (CIP), see Slide #11
• School Board Work Session, Feb. 11, 2020
  • Annual Update and Enrollment Projections Presentation
• APS Publishes 2019 Ten-Year Enrollment Projections for 2020-21 through 2029-30, Dec. 20, 2019
  • Fall 2019 Ten-Year Enrollment Projections Report
• School Board Action, CIP Direction, Dec. 5, 2019
  • FY 2021-2030 CIP Direction Presentation
  • FY 2021-2030 CIP Direction Document
• Joint School and County Board Work Session, Dec. 3, 2019
  • Arlington Public Schools and Arlington County Government Collaboration and Data Sharing to Inform Schools Projections Presentation
• School Board Information Item:  FY 2021-30 CIP Direction, Nov. 19, 2019
  • The Board will hear the proposed FY 2021-30 Capital Improvement Plan Direction
  • CIP Direction Presentation
  • School Board CIP Direction document
• School Board Information Item:  CIP Direction, Nov. 7, 2019 (This item will be presented for Information at the Tuesday, November 19 School Board Meeting)
• School Board Work Session: CIP Direction, Nov. 6, 2019
  • Presentation
  • CIP Direction Site List
  • School Board CIP Direction Draft
• School Board Work Session:  Arlington Facilities Student Accommodation Plan (AFSAP), Sept. 24, 2019
  • For presentation materials, see 2019 AFSAP website

Resources

• Advisory Council on School Facilities and Capital Programs (FAC)
• Joint Facilities Advisory Commission (JFAC) Recommendations on the FY 2021 CIP
• Staff Responses to School Board Questions about CIP as of June 1, 2020
• Staff Responses to School Board Questions about CIP as of June 2, 2020
• Staff Responses to School Board Questions about CIP as of June 4, 2020
• Staff Responses to School Board Questions about CIP as of June 10, 2020
• Staff Responses to School Board Questions about CIP as of June 15, 2020
• Staff Responses to School Board Questions about CIP as of June 22, 2020
• Frequently Asked Questions (FAQs)

Design Studies Requested by School Board on December 6, 2019:

• • On December 6, 2019, the School Board directed the Department of Facilities and Operations to produce design studies, including costs, for fourteen facilities. Please note that cost estimates and other information in these design studies may no longer reflect current information because these studies were requested prior to Arlington County experiencing the economic impacts of COVID-19. These economic impacts also affect the CIP, which now prioritizes immediate needs for Fiscal Year (FY) 2021.
  • Design Studies Requested by School Board, CIP Direction dated December 6, 2019
• Updated Capacity Utilization Tables, School Years 2019-20 to 2029-30
• The Joint Facilities Advisory Commission’s (JFAC) AFSAP Recommendations (Nov. 4, 2019)
• The Arlington Facilities and Student Accommodation Plan (AFSAP) – CIP priorities are informed by the Arlington Facilities and Student Accommodation Plan (AFSAP), which analyzes long-term enrollment projections and any anticipated need for additional permanent seats at all school levels to support the educational mission of APS. Every two years, APS reevaluates projections, and current and planned school facilities, to identify if any needs have changed. The AFSAP will help the School Board shape priorities for the upcoming CIP, identifying adjustments that will realign APS’ plan for capital investment with the changes in projected enrollment.
• The Prior CIP Report for Fiscal Year 2019-28 is available online. – The most recently approved CIP for Fiscal Year 2019-28 is documented in this report published in August 2018. This report includes the School Board’s motion to adopt the FY 2019-28 CIP and a table that provides an overview of every approved CIP project, their cost, and bond issuance timeline (see Attachment A on page 7)