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Home » Office of Student Services » Transcripts and Records Information

Transcripts and Records Information

Request for Educational Records

Arlington Public Schools (APS) maintains student records in compliance with federal and state laws. APS Policies and Regulations are developed in accordance with the Family Educational Rights and Privacy Act (FERPA), which is the federal law protecting the privacy of student scholastic records. All public schools, including APS, are mandated to ensure proper policies and procedures are implemented to protect the content of scholastic records, regardless of the medium.

For additional information, please review the following:

Family Educational Rights and Privacy Act (FERPA)

To request access to and/or duplication of educational records under FERPA provisions, please click on the links below to review the process. Depending on the specific details of the request, the fulfillment may be coordinated by the Administrative Coordinator, Records & FERPA Compliance or by current school staff.

Student educational records are forwarded to the APS Central Office after five years of withdrawal or graduation. These records are then purged and only long-term documents are maintained, per the requirements of General Schedule 21 of the Library of Virginia.

If you have any questions, please contact our Student Services Office by phone: 703-228-6180

I am a…

Current Student Requesting…

Former Student Requesting…

I am a current APS student or I am a parent of a current APS student requesting an educational record

Contact the school you or your student is currently attending to obtain access to all educational records.

Call, email, or walk-in to the student’s current school and speak with the registrar or counseling department.

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ALL Records Requests Below Pertain to Former or Alumni Students and their Families

High School Transcript Request…

  1. If you are a current APS high school student please contact your current high school counselor.
  2. Effective September 6, 2019, Arlington Public Schools (APS) will be delivering electronic high school transcripts and enrollment verification to enhance the level of service provided to former students. APS will be sending certified PDF high school transcripts and enrollment verification through a service called Parchment.
    • High School Transcripts are available in Parchment for all APS students who graduated or left APS prior to 2021.  Students with the graduating class of 2022 or who left APS during the 2021-2022 school year will have records available in Parchment as of November 1, 2022.  Prior to November 1, 2022, Class of 2022 high school transcript requests must be made to the LAST APS school they attended
    • Please click on the last high school you attended to order your transcript:
      ***If the last school you attended was, Arlington Career Center or New Directions, please select your school of residence or home school of record from the list below.

    • Copies of records are only released to third parties or parents of students age 18 or older with written consent from the student. To order a record on behalf of a student age 18 and up through Parchment you must complete the “Learner Consent Form” with a handwritten student signature (typed signatures will not be accepted), and create a third-party account. Upon receiving your request, APS staff may contact you to provide additional identity verification.
    • Frequently Asked Questions (FAQs) about Parchment

If you have any additional questions, please contact our Student Services Office by phone at 703-228-6180 or 703-228-6062.

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Middle School Transcript Request…

  1. Effective July 1, 2022, Arlington Public Schools (APS) will be delivering electronic middle school transcripts and enrollment verification to enhance the level of service provided to former students. APS will be sending certified PDF high school transcripts and enrollment verification through a service called Parchment.
  2. Where to make your request for a Middle School Transcript:
    • If the student is currently attending or last attended Arlington Public Schools in the past 5 years, submit your request to the LAST school attended.
    • If a student attended an APS middle school and progressed to an APS high school, the remaining records are at the high school.
    • If the student last attended an APS school in the 2016-17 school year or an earlier school year, make your request at www.parchment.com

Requests will be processed during normal business hours (Monday-Friday 7:30 a.m. – 3:30 p.m.), excluding holidays and weather-related closings.

The Records Office will contact the requester if further information is needed to proceed or if documents are not located.

Requests are typically fulfilled within FIVE (5) business days, except in instances when additional information is needed.

If you have any additional questions, please contact our Student Services Office by phone at  703-228-6180; or by Fax at 703-228-2433.

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Elementary School Transcript Request…

Student records are maintained in the local schools for 5 years after a student withdrawals/leaves the school division. Record are then sent to the Office of Student Services for permanent storage. A signed consent from a parent or legal guardian is needed, if the student is under 18 years of age. Copies of records are only released to third parties or parents of students age 18 or older with written consent from the student and a copy of a government issued photo ID (driver’s license, non driver’s license, state ID, passport or military ID). In order to request one of the below records you must complete this form: Student Record Request Form (PDF), please select “Elementary School Transcript Request”

Where to make your request for Elementary School Record:

    • If the student is currently attending or last attended Arlington Public Schools in the past 5 years, submit your request to the LAST school attended.
    • If a student attended an APS middle school and progressed to an APS high school, the remaining records are at the high school.
    • If it’s been more than 5 years that the student last attended an APS school, make your request to the Arlington Public Schools Central Office—Office of Student Services.  There is a $4.00 processing fee per Elementary School Record.

Requests will be processed during normal business hours (Monday-Friday 7:30 a.m. – 3:30 p.m.), excluding holidays and weather-related closings. All mailed requests must include payment by money order or cashier’s check, a copy of a valid photo ID, and completed Student Records Request Form.

Please send all mailed records requests to:

Syphax Education Center

Attention: Records Clerk

2110 Washington Blvd., Arlington VA 22204

The Records Office will contact the requester if further information is needed to proceed or if documents are not located.

Requests are typically fulfilled within FIVE (5) business days, except in instances when additional information is needed.

If you have any additional questions, please contact our Student Services Office by phone at 703-228-6180 or 703-228-6062.

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Replacement Diploma Request…

Arlington Public Schools does not issue replacement diplomas. High school diplomas are mailed within two weeks after graduation. If you’ve moved please check with the current residents of your previous address or the post-office.

If you would like to order a replacement diploma, please contact the following companies based on the school from which you graduated:

  • Washington-Liberty High School (Formerly Washington-Lee) & Arlington Community High School
    • Vendor: Jostens, Inc.
    • Mailing address: 148 East Broadway, Owatonna, MN 55060
    • Local Representative: Tom Orme
    • E-MAIL: tom.orme@jostens.com
    • Phone: (800) 567-8367

 

 

 

  • H-B Woodlawn and Langston High School Continuation Program (contact your home school vendor) 
      • Washington-Liberty (Jostens, Inc.)
      • Wakefield and Yorktown (Herff Jones)

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GED Certificate Request…

  1. To obtain a copy of your GED, please click on the following link: https://ged.com/
  2. To request additional information regarding your GED, you may contact Jerri Lynn Young, GED Specialist, by phone: 703-228-7220, or by email: jerrilyn.young@apsva.us

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Immunization/Health Records Request…

Student records are maintained in the local schools for 5 years after a student graduates or leaves the school division. After this they are sent to the Office of Student Services for permanent storage. A signed consent from a parent or legal guardian is needed, if the student is under 18 years of age. Copies of records are only released to third parties or parents of students age 18 or older with written consent from the student and a copy of a government issued photo ID (driver’s license, non driver’s license, state ID, passport or military ID). In order to request this record you must complete this form: Student Record Request Form (PDF), please select “Immunization/Health Records Request”

Where to make your request for Immunizations/Health Records:

    • If the student is currently attending or last attended Arlington Public Schools in the past 5 years, submit your request to the LAST school attended.
      • If a student attended an APS elementary school and progressed to an APS middle school, the remaining elementary records are at the middle school.
      • If a student attended an APS middle school and progressed to an APS high school, the remaining records are at the high school.
    • If it’s been more than 5 years that the student last attended an APS school, make your request to the Arlington Public Schools Central Office—Office of Student Services.

Requests will be processed during normal business hours (Monday-Friday 7:30 a.m. – 3:30 p.m.), excluding holidays and weather-related closings. All mailed requests must include payment by money order or cashier’s check, a copy of a valid photo ID, and completed Student Records Request Form.

Please send all mailed records requests to:

Syphax Education Center

Attention: Records Clerk

2110 Washington Blvd., Arlington VA 22204

The Records Office will contact the requester if further information is needed to proceed or if documents are not located.

Requests are typically fulfilled within FIVE (5) business days, except in instances when additional information is needed.

If you have any additional questions, please contact our Student Services Office by phone at 703-228-6180 or 703-228-6062; or by Fax at 703-228-2433.

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Enrollment/Graduation Verification Requests…

  1. If you are a current Arlington Public Schools student please contact your current school counselor.
  2. Effective September 6, 2019, Arlington Public Schools (APS) will be delivering electronic high school transcripts and enrollment verifications to enhance the level of service provided to former students. APS will be sending certified PDF high school transcripts and enrollment verifications through a service called Parchment.
    • High School Transcripts are available in Parchment for all APS students who graduated or left APS prior to 2021.  Students with the graduating class of 2021 or who left APS during the 2020-2021 school year will have records available in Parchment as of November 1, 2021.  Prior to November 1, 2021, Class of 2021 high school transcript requests must be made to the LAST APS school they attended
    • Please click on the last high school you attended to order your transcript:***If the last school you attended was, Arlington Career Center or New Directions, please select your school of residence or home school of record from the list below.
    • Copies of records are only released to third parties or parents of students age 18 or older with written consent from the student. To order a record on behalf of a student age 18 and up through Parchment you must complete the “Learner Consent Form” with a handwritten student signature (typed signatures will not be accepted), and create a third-party account. Upon receiving your request, APS staff may contact you to provide additional identity verification.
    • Frequently Asked Questions (FAQs) about Parchment

If you have any additional questions, please contact our Student Services Office by phone at 703-228-6180 or 703-228-6062; or by Fax at 703-228-2433.

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Special Education Records Requests…

  1. Records of students’ psychological and sociocultural assessments, as well as other special education records, are maintained in the school for 5 years after the student graduates or otherwise leaves the school division, then they are destroyed in accordance with state regulations.
    • If the student is currently attending or last attended Arlington Public Schools in the past 5 years, submit your request to the LAST school attended.
      • If a student attended an APS elementary school and progressed to an APS middle school, the remaining elementary records are at the middle school.
      • If a student attended an APS middle school and progressed to an APS high school, the remaining records are at the high school.
  2. A notification regarding destruction of special education records is sent out 30 days prior to destruction.  All unclaimed special education records will be destroyed after the 30 day advertisement is over.  This is in accordance with the Library of Virginia guidelines. Special education records are not archived. 

If you have any additional questions, please contact our Student Services Office by phone at 703-228-6180 or 703-228-6062; or by Fax at 703-228-2433.

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